Appointment Letter: Elements & Format


An appointment letter is an official document that employers issue to their employees after they have spent working for a good amount of time in the organization. It is a common myth that offers letters and appointment letters are more or less the same. But, the fact is, both of these documents have clear differences including the varying formats, the content bodies, the time of release and the levels of authenticity. Holding a great significance in the employee lifecycle, appointment letters can be used for various purposes such as:

  • By the employer to share in-depth job-related information with the employee
  • By the employer to uphold employment confirmation of the employee  
  • By the employee as a valid proof of employment to an outsider

The elements of an appointment letter include:

  • Name and address of the organization
  • Name and address of the employee
  • Designation and remuneration offered
  • Job location and shift timings
  • Key Result Areas and KPIs
  • Compensation and Benefits
  • Employment Contract/ Bond
  • Company Policies, Procedures and Guidelines

Now, merely knowing the components of an appointment letter format is not enough. There are other important things that you need to take care of. Since this kind of document can certainly create a brand impression and speak volumes about your company, it’s better to know it all before issuing it!

Download: Format 1

Download: Format 2

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